Built for dental practices on Dentally
One tap to approve. Chair filled.
When a patient cancels, ChairFill finds the right people on your waitlist and texts them. Your receptionist approves once, then books the patient into Dentally.
Two Birmingham practices at the pilot rate. No long contract.
Thursday 10:30, hygiene, 45 min
Cancelled just now. 3 waitlist patients fit this gap.
- Patient AHygiene due, any day
- Patient BSame clinician, mornings
- Patient CAny clinician, afternoons
A hygiene slot has opened on Thursday at 10:30. Reply YES to take it.
A cancelled slot costs you every time it happens
The chair sits empty, the team is still paid, and the slot is gone while the phone rings. Most practices accept it. You do not have to.
- £150 to £200
- an hour: what a same-day cancellation can cost a practice
- 45 minutes
- of reception ringing round, mostly reaching voicemail
- 14 days
- from signing to live. No new software for staff to learn
How it works
From cancellation to a filled chair in four steps
We match the gap
From your waitlist: the right clinician, the right length, the right treatment.
The patient gets one text
They reply yes. No apps, no portals, no passwords.
Your team approves
One card on reception's screen. One click in the web portal.
Reception books it in
Your receptionist adds the patient to the Dentally diary.
Reception stays in control
Not a bot. A faster way for your team to decide.
ChairFill does the searching and the texting. Your receptionist makes the call and books the patient in, the way they always do.
A person always says yes first
Nothing books itself. Your team approves every message before a patient hears from you.
Read-only access to Dentally
ChairFill reads patients and appointments. It never changes your diary. Your diary, your rules.
A data agreement before we start
You sign a short two-page data processing agreement on day one. It says what we touch and what we never touch.
The Birmingham pilot
Two practices at the pilot rate
Pilot rate
£250 setup
then £300/month
Cancel anytime. No long contract.
In return, we ask for:
- A written case study once it is working
- A short video about your results
From signed to live
Day 1
You sign the two-page data agreement.
Day 2
Five minutes to create a read-only key in your Dentally settings.
Then
About 30 minutes with us on the phone.
Within 14 days
Live. Tap a screen, run the system. That is the training.
Recover 3 to 4 routine gaps, or just one high-value treatment plan, and the retainer is paid for. Everything after that is found money.
Every month you get a one-page report: gaps spotted, slots filled, pounds recovered. If the numbers look thin, cancel.
Questions practice managers ask
Which booking systems does it work with?
Dentally, for now. If you use a different system, tell us and we will let you know when we support it.
Do patients need to download anything?
No. They get one text and reply yes. No apps, no portals, no passwords.
Does ChairFill change my diary?
No. It has read-only access. Your receptionist books the patient into Dentally after approving.
What if it does not work for us?
Cancel when you like. There is no long contract.
We already have Dentally's short notice filler. How is this different?
Dentally's filler only moves patients who are already booked into a later slot. It does not bring in unbooked patients from your waitlist. It also only recognises a reply that contains the word BOOK, so a patient who texts 'yes please' is not recognised, and a slot it has filled cannot be filled again if it empties later. All of this is in Dentally's own help centre. ChairFill works from your waitlist, understands natural replies, and treats every new cancellation as a new gap. Your receptionist still approves each one.
Does this bring in new patients?
No. ChairFill fills cancelled slots from the patients you already have. If you want new patients from marketing, that is a different tool.
Book a 10-minute walkthrough
We will click through the Dentally part together and answer your questions. Pick a time that suits you.
Choose a time- Contact
- Donia BatoolMuhammad Aman Ullah
- Phone
- +92 318 0736608 · +880 1776 985492